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How to Annotate PDF with Text Box – Windows Help丨PDF Reader Pro
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Use the form field properties to position the fields correctly. Right-click the form field, and choose Properties. Copy a form field. Create a copy of a form field. Select the form field, and do one of the following:. To copy the form field and move it to another location on the page, Ctrl-drag it. If you want the field to be automatically populated with the data the user types into the original field, leave the name as is.
If the copied field is for unique user information, rename it. Create multiple copies of a form field on a page. Make the selections you want to apply:. If you want the fields to be automatically populated with the data the user types into the original field, leave the names as they are.
If the copied fields are for unique user information, rename them. Duplicate a form field across multiple pages.
Right-click the form field and choose Duplicate Across Pages. Do one of the following:. If the duplicate fields are for unique user information, rename them. Select multiple form fields. Do any of the following:. To select individual form fields in different parts of the PDF page, Ctrl-click each form field. To deselect an individual form field, Ctrl-click that field. Resize form fields.
Resize a form field. Select the form field that you want to resize. Resize multiple form fields to match a selected form field. Select all the form fields that you want to resize. Choose an appropriate option in the right hand pane under Match Size. Adjusts the heights without changing the widths.
Adjusts the widths without changing the heights. Adjust all widths and heights to match. Move form fields. Move individual form fields. When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page. Select the text you want to edit.
The text-box turns blue upon selection, and a rotation handle appears at the top of the selected text-box. For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font. You can edit text only if the font used for that text is installed on your system. If the font is not installed or embedded, you can’t edit any of the text. In the right-side Format panel, select a font, font size, or other formatting options.
You can also use the advanced format options, such as line spacing, character spacing, horizontal scaling, stroke width, and color. For vertical text, right-click the text box, and choose Make Text Direction Vertical. The Add text tool intelligently detects the following text properties of text close to the point of click:. You can change the text properties using the options under Format in the right pane. To move the text box, place the pointer over the line of the bounding box avoid the selection handles.
When the cursor changes to Move pointer , drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag. You can move or rotate text boxes on a page. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page.
Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. As with other text edits, resizing is limited to the current page. Text does not flow to the next page. Place the pointer over the line of the bounding box avoid the selection handles. When the cursor changes to Move pointer , drag the box to the desired location.
In the dialog box that appears, click the Record button and then speak into the microphone. Use the Attach File tool to embed a file at a selected location in a PDF, so that the reader can open it for viewing. If you move the PDF to a new location, the embedded file automatically goes with it.
To view an attachment, the reader must have an application installed that can open the attachment. Be sure to use the Attach tool when attaching files for a document review. Choose the Attach File tool from the Comment toolbar. Select the file that you want to attach, and then click Open. The comment attachment also appears in the Attachments tab in the left navigation pane with a page number indicating its location.
You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image.
To resize the image, select it and then drag one of its handles. Press the Shift key when resizing the image to maintain the original proportions. Commenting preferences affect both the appearance of and the way you view annotations and markups in PDFs.
A reviewer can place comments anywhere within the document frame. As a result, sometimes you need to scroll or zoom out to see comments that are located off the page.
Font, Font Size. In Windows , you can determine the font and the size of text in pop-up notes. This setting applies to all new and existing comments. Pop-up Opacity. Determines the opacity of comment pop-up notes in values from 1 to When a pop-up note is open but not selected, an opacity value of makes the note opaque, while lower values make it more transparent.
Enable Text Indicators And Tooltips. Shows a tool tip when you place the pointer over a comment that includes a pop-up note. The tool tip contains the author name, comment status, and two lines of the text. Selected by default.
Print Notes And Pop-ups. Specifies that pop-up notes associated with comments, and icons for note, audio, and file attachments print exactly as they appear on the page. For more details, refer the document to print comments.
When you place the pointer over a comment markup such as a highlight or a note icon , the shaded connector line appears. As you scroll a PDF, the pop-up notes on a given page shift to stay in view within the document pane.
A pop-up note appears when you create a comment using a drawing tool, the Stamp tool, or the Pencil tool. When you place the pointer over a comment of any type, including drawing markups and stamps, the pop-up note opens. Determines which name appears in the pop-up note you create. If this option is selected, the Login Name in the Identity panel of the Preferences dialog box is used.
Aligns pop-up notes with the right side of the document window, regardless of where the comment markup such as a note icon or highlighting comment is added. If this option is deselected, the pop-up note appears next to the comment markup.
Allow nested reply to sticky notes requires restart. Allows reply to Sticky Notes with a single-thread experience. If this option is selected, each annotation appears like a conversation and all replies appear like a single-thread experience.
Show checkbox. Copies text that you circle using the drawing tools in the pop-up note associated with the drawing markup. Copies selected text to the pop-up note associated with text editing comments, such as those created by the Highlight Text tool. You can change the color and appearance of comments or markups before or after you create them. You can set the new look as the default appearance for that tool. For the selected tool, you can use the Color Picker and Text Properties icons availabe on the Comment toolbar.
Alternatively, you can choose Properties from the right-click context menu, and then select appropriate options. After you create a comment, right-click the comment or its icon and then choose Properties from the righ-click context menu. Click the Appearance tab to change such options as the color and type of icon used. The type of comment selected determines which options are available.
Click the Review History tab to see the history of changes people have made to the status of a comment during a review. Select Locked at the bottom of the Properties dialog box to prevent the comment from being edited or deleted. Select Make Properties Default at the bottom of the Properties dialog box to apply these properties to all subsequent comments of this type.
All comments you create using this tool display the properties you set. When you use mention in your personal commenting notes in a PDF file, the review mode gets enabled for you. The reviewers get an invitation email with a link to the Document Cloud shared review file. Legal Notices Online Privacy Policy. User Guide Cancel.
5 Ways to Add Text Box to PDF (Using or not Using Adobe Acrobat)
This document explains how to add or replace text, correct typos, change fonts and typeface, adjust alignment, and resize text in a PDF. See the step-by-step instructions below.
When you add text in a PDF, by default Acrobat picks nearby font attributes for the new text. Similarly, when you edit existing text in a PDF and the font is not available on the system, by default the font fall-backs to a specific font in a particular script. For example, font fall-backs to Minion Pro in roman script fonts. This default behavior can lead to fonts with an inconsistent appearance in a PDF document.
To make it consistent throughout all the PDFs, you can choose a specific font for both adding text and editing text using the Font Options under the Content Editing preferences.
In Acrobat, on the Edit menu, choose Preferences. The Preferences dialog box is displayed. In the dialog box, click Content Editing under Categories. The Font Options are displayed as shown in the screenshot below. When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page.
Select the text you want to edit. The text-box turns blue upon selection, and a rotation handle appears at the top of the selected text-box. For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font. You can edit text only if the font used for that text is installed on your system.
If the font is not installed or embedded, you can’t edit any of the text. In the right-side Format panel, select a font, font size, or other formatting options. You can also use the advanced format options, such as line spacing, character spacing, horizontal scaling, stroke width, and color. For vertical text, right-click the text box, and choose Make Text Direction Vertical. The Add text tool intelligently detects the following text properties of text close to the point of click:.
You can change the text properties using the options under Format in the right pane. To move the text box, place the pointer over the line of the bounding box avoid the selection handles. When the cursor changes to Move pointer , drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.
You can move or rotate text boxes on a page. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page. Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. As with other text edits, resizing is limited to the current page.
Text does not flow to the next page. Place the pointer over the line of the bounding box avoid the selection handles. When the cursor changes to Move pointer , drag the box to the desired location. Hold down the Shift key as you drag to constrain the movement vertically or horizontally. Click and hold the Rotation pointer , drag in the direction you want it to rotate.
Place the pointer over any of the circular selection handles, and drag the handle to resize the text block. If you want to mark up selected text with highlight, strikethrough, or underline, use the Comment tool. The actual text doesn’t change in the PDF. Those mark ups only indicate where and how the text should be edited in the source file. For more information, see Highlight, strikethrough, or underline text.
You can use annotation and drawing markup tools to add comments. Comments are notes and drawings that communicate ideas or provide feedback for PDFs. You can type a text message using the Sticky Note tool. Alternatively, you can use a drawing tool to add a line, circle, or other shape and then type a message in the associated pop-up note.
For more information, see Use annotation and drawing markup tools to add comments in PDFs. You can add items to a numbered or bulleted list, create list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.
Acrobat detects paragraphs and lists separately. Therefore, both paragraph and list may appear in the same bounding box while editing. After you save or save as the changed file and reopen it, the paragraph and list items are displayed in separate bounding boxes.
You can also use Keyboard to add a list item. For instructions, see Fill and sign your PDF form. You can create, distribute, track, fill, and sign PDF forms using Acrobat. For more information, see PDF forms help.
For more information, see Rotate, move, delete, extract, or renumber PDF pages. Acrobat lets you add a header and footer throughout a PDF. Headers and footers can include a date, automatic page numbering, Bates numbers for legal documents, or the title and author.
You can selectively apply a background to only specific pages or page ranges in one or more PDFs. A PDF supports only one background per page, but the backgrounds can vary from page to page. For more information, see Add backgrounds to PDFs. A watermark is a text or an image that appears either in front of or behind existing document content, like a stamp. You can add multiple watermarks to one or more PDFs, but you must add each watermark separately.
For more information, see Add watermarks to PDFs. Legal Notices Online Privacy Policy. User Guide Cancel. Watch a quick video tutorial and get started. Add, change, format, delete, or highlight text. Click OK to save the changes and close the Preferences dialog box. Edit the text by doing one of the following:. Type new text to replace the selected text, or press Delete to remove it.
To rotate the text box, use the rotation handle at the top of the selected text box. Manage list items using the list controls bulleted and numbered in the right-side Format panel. You can create list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.
Select a font, font size, or other formatting options in the right-side Format panel. Click outside the selection to deselect it and start over. Select the text you want to change. You can add or insert new text into a PDF using any of the fonts installed on the system.
Drag to define the width of the text block you want to add. The Add text tool intelligently detects the following text properties of text close to the point of click: Font name, size, and color Character, paragraph, and line spacing Horizontal scaling These text properties are automatically applied to the text that you add at the point of click. Type the text. To resize the text box, drag a selection handle. Click the text box you want to move, rotate, or resize.
Do any of the following:. Do the following: To add or remove items from a numbered or bulleted list: You can add or remove items to the list at all nested levels using the same familiar controls that you use in MS Office. For example, press Enter at the end of a list item to insert a new row. Press Backspace to remove the new row and position the cursor back to the end of the previous list item. To create a numbered or bulleted list: Place the cursor in the document at the location where you want to add a list.
Choose the appropriate list type bulleted or numbered under Format in the right pane. To convert an existing paragraph to a list item: Place the cursor in the paragraph, and then choose the appropriate list type bulleted or numbered under Format in the right pane. To convert an existing list item to a paragraph: Select all items in the list. The appropriate list type is highlighted under Format in the right pane. Click the highlighted list type. To convert from one list type to another: Place the cursor in the list item or select all items in the list.
Edit a PDF form. Rotate, move, delete, extract, or renumber PDF pages. Update headers, footers, background, or watermarks. Sign in to your account.
6 Go-to Methods to Add Text Box to PDF for Free
Another way to add a text box to a PDF is to use downloadable PDF editing software like Acrobat. Once you’ve downloaded your editor of choice to your device. Using the Text Box feature, you can add text on top of an existing PDF document. Click and drag the box Knobs to adjust the size and shape of the text box.
